Practice Capacity Calculator
Physician and APP clinic and procedure capacity, the slots you are not using, and what recovering them is worth.
Illustrative assumptions. Default values here are example inputs for demonstration only — not validated reimbursement rates, costs or benchmarks. Replace every field with your own practice’s figures.
Unused capacity per month
$35,228
317 clinic slots and 18 procedure cases your template offered but the practice did not deliver.
Capacity, monthly
- Clinic slots offered3 physicians + 1 APPs
- 1,352 / mo
- Clinic visits realised
- 1,035 / mo
- Procedure cases offered
- 130 / mo
- Procedure cases realised
- 112 / mo
- Overall utilisation
- 77%
- Realised contribution
- $129,612
Which lever is worth most?
Before adding a provider, price the capacity you already own. Monthly contribution gained from each change:
1pt better fill rate
$1,507
per month
1pt fewer no-shows
$1,105
per month
+1 procedure session/wk
$15,652
per month
This models the schedule, not demand. If slots go unfilled because there are no referrals to fill them, that is a demand problem and adding a provider makes it worse. Check third-next-available and the visit-type mix before reading a low utilisation figure as spare capacity.
How this is calculated
- Theoretical clinic capacity = (physicians × sessions + APPs × sessions) × slots per session × 4.33 weeks.
- Procedure capacity = physicians × procedure sessions × cases per session × 4.33 weeks.
- Realised capacity applies your fill rate, and for clinic slots the no-show and same-day cancellation rate on top.
- The gap is priced at contribution per visit and per case, and each lever is re-run at one percentage point of improvement so they can be compared.
What it does not do
- It models the schedule, not demand. Unfilled slots caused by a lack of referrals are a demand problem, and adding a provider makes that worse.
- It assumes slots are interchangeable. A new-patient backlog beside open follow-up slots is a template problem this model cannot see.
- It does not account for the administrative time that reduces effective session length.
Now that you have a number
Want to pressure-test this against your actual claims data?
This model is only as good as the assumptions you put into it. Persistex works with independent urology practices on billing, coding and revenue cycle, and a practice review starts from your actual payment and denial data.
Analyze My Urology Practice takes you to a short form on the About page.
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